Office Administrative Assistant / Property Management

Santa Ana, CA 92707

Posted: 01/25/2019 Job Category: Real Estate Brokerage Job Number: 0126RE2 Pay Rate: 17.00-19.00 per hour

Job Summary

A Team Staffing, Southern California's locally-based staffing firm specializing in the title, escrow, mortgage and real estate industries, has an immediate opening for an Office Admin Assistant with a real estate property management office in Santa Ana, CA.

The Office Admin Assistant plays a valuable role in supporting the firm's team and servicing the tenants.

This dynamic real estate firm needs a strong administrative professional to support the real estate agents and tenants, and to maintain and support the office operations. This position offers an office professional or recent grad with 1-3 years of experience and familiarity with the real estate industry a unique opportunity to apply customer service and organizational skills to gain diverse, hands-on experience in a positive and highly professional culture.

.A Team Staffing offers competitive pay from the first day on the job. A team member who continues their career can become eligible for medical insurance, sick days, paid holidays and participate in the 401K plan.

Responsibilities and Duties

  • Providing exceptional customer service to tenants, vendors and colleagues
  • Responding to email correspondence, calendaring meetings, and coordinating events
  • Assisting with office administrative duties including answering phones, distributing mail, data entry to update databases, and maintain tenant information
  • Coordinate vendors for maintenance requests, follow up for resolution
  • Collect and post rent checks, prepare daily deposits, follow up on accounts receivable
  • Prepare accounting reports for deposits and aging reports for receivables
  • Assisting Management Team with any and all other projects and tasks, as needed

 

Qualifications and Skills

  • 1-3 years of experience in an admin or coordinating role in a professional office; legal, title, escrow, mortgage, insurance, real estate related experience preferred.
  • Tech savvy; strong Word and Excel skills, Outlook
  • Must be detail-oriented and able to create and maintain files, images, flyers, spreadsheet reports, in a variety of software programs.
  • Able to manage multiple projects and priorities to meet deadlines in a fast paced environment
  • Strong written and verbal communication skills
  • Highly organized
  • Demonstrated success in a support role delivering above and beyond client service
  • Must be accountable and resourceful with a can do attitude

A Team Staffing is Southern California's title, escrow, mortgage and real estate staffing specialist, providing direct, temp to hire and temporary positions to talented and qualified candidates throughout the region. For SIXTEEN years, we have spent our days building relationships with Southern California’s leading title, escrow, mortgage and real estate employers. We aim to advance our employee's careers in the real estate industry and to provide them with valuable opportunities to build skills, gain experience and achieve career and financial success.

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